The main role of an administrative assistant

The Main Role of an Administrative Assistant

Here is some information that you must know before writing an administrative assistant resume:

Who is an administrative assistant?

There are various kinds of work that come under the broad category of administration of company or that of an organization. These tasks are not related to the office work but are rather those which support in the running of an errand. You cannot define the task of an administrative assistant in just few lines; he/she handles almost everything depending upon the office where she/he is working. From passing the main mails to the boss, buying the most needed office equipment, answering client calls to forwarding the most important mail to the boss the list of duties is infinite. One must know these roles while preparing a resume for administrative assistant.

Key duties and responsibilities of an administrative assistant

An administrative assistant must maintain a calendar of his/her employer. This will involve keeping a record of all the pre-planned meeting, travels, conferences etc. This will help the assistant to inform the clients about the availability of the boos and he/she can fix meetings/appointments or fix dates for surgery or practices etc.

He/she must maintain important files and documents of the office work. These files will contain confidential information, client’s details, legal papers, important contact information etc.

He/she must have proper communication skills and an excellent presence of mind to respond to all kinds of unexpected situations. She/he must not be rude or immature in reacting as a portion of firm’s reputation lies in her hand.

He/she must know the various jobs that are to be completed in each department and must prioritize them as per the importance of the work and accomplish them timely.

He/she must have all the statistical records in hand and ready to provide as and when required by the top management.

The job of an administrative assistant is not confined to the walls of the office, he/she may require to travel for office related work.

While preparing a resume start with a sample administrative assistant resume and include these duties and responsibilities in it. Recheck it before making the final one.